Legal Update: Upcoming EEO-1 Reporting Deadlines
Under Title VII of the Civil Rights Act (Title VII), employers with 100 or more employees and certain federal contractors must submit a report about their workforces to the Equal Employment Opportunity Commission (EEOC) by March 31 every year.
The EEOC expects to open the portal for employers to begin entering 2023 EEO-1 information on April 30, 2024. The EEOC has also set a new deadline of June 4, 2024, for the 2023 reports.
Legal Update: Biden Budget Proposes National Paid Family and Medical Leave
President Joe Biden’s proposed budget for fiscal year 2025 includes a national paid family and medical leave program and urges Congressional action on mandatory paid sick leave.
Biden’s budget would establish a national paid family and medical leave program that would be administered by the Social Security Administration and provide workers with progressive, partial wage replacement to take time off for family and medical reasons.
Legal Update: EEOC Releases Data Dashboard from 2017 and 2018 Pay Data Collec
***For Private Groups 100+ or Federal Contractors 50+
On March 12, 2024, the U.S. Equal Employment Opportunity Commission (EEOC) made available aggregated data it received from employers and certain federal contractors regarding employee pay band by race, sex, ethnicity and job group during 2017 and 2018. This information is now available on a new interactive data dashboard called “EEOC Explore” that aims to promote pay equality by allowing industries, employers and individuals to assess how their pay by sexand race compares to others in their industry, job category or state.
Legal Update: DHS Ends Temporary COVID-19 Policy for Form I-9 Expired Documents
On May 1, 2022, the U.S. Department of Homeland Security (DHS) ended the COVID-19 Temporary Policy for List B Identity Documents. As a result, employers are no longer allowed to accept expired List B documents when individuals fill out their Form I-9. In addition, if an employee presented an expired List B document between May 1, 2020, and April 30, 2022, employers are required to update their Form I-9 by July 31, 2022.
Now that document issuing agencies have reopened, employers will need to update Form I-9 for employees who used expired documents from List B.
Important Dates:
- May 1, 2022
- Expiration date of the DHS temporary policy that allowed employers to accept expired documents from the Form I-9 B list
- July 31, 2022
- Deadline for employers to update Form I-9 for employees who used expired documents from List B
Legal Update: IRS Raises Mileage Rates for Second Half of 2022
For the first time since 2011, the IRS has made a midyear adjustment to the optional mileage rate used to calculate the deductible costs of operating an automobile for business and other specific purposes. The agency said the change is in recognition of recent gasoline price increases.
As a result of increased gas prices, the IRS has raised standard mileage rates.
Standard Rates as of July 1:
- Business Use
- The standard rate for business travel has been increased to 62.5 cents per mile.
- Moving (Armed Forces Only) or Medical Care
- The standard rate has been increased to 22 cents per mile.
- Charitable Purpose
- The standard mileage rate remains 14 cents per mile.
Legal Update: Final Notice of Benefit and Payment Parameters for 2023
On April 28, 2022, the Department of Health and Human Services (HHS) filed its final Notice of Benefit and Payment Parameters for 2023. This final rule describes benefit and payment parameters under the Affordable Care Act (ACA) that apply for the 2023 benefit year.
HHS finalized benefit and payment standards that will apply for the 2023 benefit year.
Highlights:
- Dec. 28, 2021
- The proposed Notice of Benefit and Payment Parameters for 2023 was released.
- April 28, 2022
- The final Notice of Benefit and Payment Parameters for 2023 was issued.
- 2023 Benefit Year
- The changes included in the final rule will generally apply for the 2023 benefit year.
Legal Update: DOJ Issues Guidance on Opioid Addiction and the ADA
On April 5, 2022, the U.S. Department of Justice (DOJ) issued guidance on how the Americans with Disabilities Act (ADA) can protect individuals with opioid use disorder (OUD) and other drug addictions from discrimination.
Preventing discrimination based on drug addiction is an important part of the DOJ’s efforts to combat the opioid epidemic.
Highlights:
- Addiction Under the ADA
- The ADA generally protects individuals with OUD and other drug addictions from discrimination as long as they are not engaged in “current illegal use of drugs.”
- Prescription Drugs
- The use of prescribed medications, including those to treat OUD, is not considered illegal if supervised by a licensed health care professional.
- Drug Testing
- The ADA does not prohibit employers from drug testing or otherwise enforcing reasonable policies that prohibit current illegal drug use.
Legal Update: IRS Proposes Change to Family Coverage Affordability Rules
On April 5, 2022, the IRS released a proposed rule that would change the existing rules for eligibility for the premium tax credit (PTC). The PTC is available to eligible individuals who purchase health insurance coverage through the Exchange. Individuals who have access to affordable, minimum value employer sponsored coverage are not eligible for the PTC.
Coverage would be affordable for family members if the employee’s required contribution for family coverage does not exceed 9.5% of household income.
Highlights:
- The proposed rule addresses eligibility for the premium tax credit, which is available for Exchange health coverage.
- The rule would provide that affordability of employer-sponsored coverage for family members is determined based on the cost of family coverage.
- This rule is in proposed form and will not take effect unless and until it is finalized.
Legal Update: House Passes Federal Marijuana Decriminalization Bill (MORE Act)
On April 1, 2022, the U.S. House of Representatives voted 220-204 in favor of decriminalizing marijuana at the federal level.
The MORE Act would remove marijuana from the federal Controlled Substances Act. State laws would still apply.
Highlights:
- The MORE Act
- The U.S. House approved a bill that would remove all criminal penalties for marijuana use under federal law. It might get a vote in the Senate.
- State Marijuana Laws
- The MORE Act would not directly affect any state laws addressing marijuana.
- Workplace Study
- The MORE Act would require a federal study of legalized marijuana’s effects on the workplace.
Legal Update: Spending Bill Extends Telehealth Coverage for HDHPs
A spending bill signed into law on March 15, 2022, extends the ability of high-deductible health plans (HDHPs) to provide benefits for telehealth or other remote care services before plan deductibles have been met without jeopardizing health savings account (HSA) eligibility. This extension applies to any telehealth services from April 2022 through the end of the year.
HDHPs may waive the deductible for telehealth services from April 2022 through the end of the year without jeopardizing HSA eligibility.
Important Dates:
- Jan. 1, 2022
- The CARES Act rule allowing pre-deductible coverage of telehealth services expired for plan years beginning in 2022.
- March 15, 2022
- A spending bill extended the rule to apply through 2022.
- April 2022 – Dec. 2022
- This extension applies to any telehealth services from April 2022 through the end of the year.
Client and Employee Resources
The more your employees understand your benefit plans the more they become educated, empowered consumers. The programs you provide will also gain an enhanced value.
As your strategic partners in employee benefits, we can provide multiple avenues of ongoing support, including:
- Employee Meetings (English and Spanish)
- Webcasts
- Payroll Stuffers
- Poster Campaigns
- Newsletters
Carrier Directories
E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. Click the image below to begin.
